Entry Form
The data related to the registration at iSm2 are processed by iSm2 under the following conditions:
1st processing: entry form + Identity document + social security certificate + Medical Certificate + hosting agreement
- Processed data: information on the Identity document + social security number + Medical Certificate + hosting agreement, information on the registration form
- Purpose: ensuring that mandatory papers are up to date, entering the registration in the RESEDA database, keeping the registration form, copy of the identity document and the medical certificate
- Legality: interest of the public authority, interest of the agent
- Sensitive data: medical data, social security number, copy of the identity document
- Recipients: administrative service of iSm2, employer, paying institution
- Transfers outside the European Union: no
- Retention period: up to one year after the end of the contract. Then paper archive for 3 years
2nd processing: registration on the iSm2 website and information system
- Processed data: information on the registration form
- Purpose: Display of the personal page on the iSm2 website, Access to “intranet” applications
- Legality: Operation of the institute
- Sensitive data: no
- Recipients: Website visitor
- Retention period: One year after leaving the institute
3rd processing: registration on the iSm2 mailing lists
- Processed data: Email address on the registration form
- Purpose: Receive and disseminate information by email on the mailing lists
- Legality: Operation of the institute
- Sensitive data: no
- Recipients: iSm2 IT service, subscribers to the mailing lists
- Retention period: Until departure from the institute
iSm2 Day
Processing: registration form
- Processed data: Name, first name, presence at the meal, email address, personal preferences (comments) recorded on the registration form
- Purpose: Counting the number of participants at the iSm2 Day meal
- Legality: Operation of the institute
- Sensitive data: no
- Recipients: unit secretariat, registration committee
- Retention period: Until the date of the iSm2 Day
iSm2 Intranet
Processing: Upon logging into the intranet, a cookie is implemented
It concerns the conservation of information on the current user of the site regarding the interoperability between the website and local applications.
Chemical products management
- Processed data: Name, first name, date and time of connection, date of creation or modification of orders and product sheets
- Purpose: Knowing the availability of chemical products
- Legality: Operation of the institute
- Sensitive data: no
- Recipients: members of the institute
- Retention period: Review every two years to determine if the data is still necessary
Booking management
- Processed data: Name, first name, date and time of connection
- Purpose: Knowing the availability of equipment and meeting rooms
- Legality: Operation of the institute
- Sensitive data: no
- Recipients: members of the institute
- Retention period: Review every two years to determine if the data is still necessary
Users' Rights
In accordance with Regulation (EU) 2016/679, the persons concerned have the right to access their personal data, and to rectify them, limit them, as well as oppose the processing and the right to data portability. They can exercise these rights by contacting the operational processing manager (RTO) whose contact details are on the contact page.
The persons concerned have the right to lodge a complaint with the CNIL. In accordance with the requirements of Article 14 of the GDPR, the information contained on this page is made public on the iSm2 website.