Depending on your permissions, you can list, search, edit, translate, or delete content. All these actions are accessible via the "Content" menu located in the top left menu bar.
There are two ways to manage content:
- From the content list: Each row displays a button or a dropdown menu with available actions (Edit, Translate, Delete).
- From the content page: Several tabs at the top of the page provide access to the same actions (View, Edit, Delete, Translate).
1. Listing and Searching for Content
The first tool for managing your content is the listing and search feature. With this functionality, you can easily access an overview of all existing content on the intranet.
- Go to the "Content" menu in the top left menu bar.
- You will see a list of all published content on the site.
- Use the filtering and search options to find specific content (by type, publication date, status, etc.).
Next to each content item, a button or dropdown menu offers multiple actions based on your permissions: Edit, Translate, Delete.
2. Viewing Content
When you click on a content item from the list, the View tab is displayed by default. This tab allows you to see the content as it appears to other users based on their permissions.
3. Editing Existing Content
To edit existing content, there are two options:
- From the content list, use the button or dropdown menu and select Edit.
- From the content page, click the Edit tab at the top.
Once in the editing page, you can:
- Edit the title, text, images, and more, depending on your role’s permissions.
- For guidance on using the text editor, refer to the section Using the Text Editor.
Some editing options are only available to users with the appropriate permissions. For example, administrators can modify the content structure, whereas standard users may only edit their own content.
4. Translating Content
If your role allows you to manage multiple languages, you can translate content in two ways:
- From the content list, use the button or dropdown menu and select Translate.
- From the content page, click the Translate tab at the top.
Once in the translation interface, you can:
- Add a translation by filling in the required fields for the target language.
- Save and publish the translation.
Once translated, the content will automatically be displayed according to the language selected by the user.
5. Unpublishing Content Without Deleting It
If you want to remove a piece of content from the site without permanently deleting it, you can unpublish it. This allows you to keep the content in the system while preventing it from being displayed to regular users.
To unpublish content, follow these steps:
- From the content list, use the button or dropdown menu and select Edit.
- From the content page, click the Edit tab at the top.
- Scroll down to the Publishing options section.
- Uncheck the Published checkbox.
- Click Save.
Once unpublished, the content will no longer be visible on the site, but it will remain accessible in the administrative interface for future modifications or republishing.
6. Deleting Content
If you have the necessary permissions, you can delete content in two ways:
- From the content list, use the button or dropdown menu and select Delete.
- From the content page, click the Delete tab at the top.
If you are editing content, a Delete button is also available at the bottom of the editing page.
A confirmation prompt will appear before final deletion. Once deleted, the content will no longer be accessible.
7. Access Permissions and Content Visibility
The visibility and access to different content management actions depend on the permissions assigned to each user.
- Administrators: can view, edit, translate, and delete all types of content.
- Editors: can create, edit, and publish their own content but cannot delete content created by others.
- Standard Users: can only view and edit their own content if permitted.
- Anonymous Visitors: can only see public content.
These permissions are configured by site administrators and can be adjusted based on the organization’s needs. You can consult a Web Referent for any questions regarding permissions and access to specific features.